In this month’s employee benefits webinar, the attorneys of Maynard, Cooper & Gale will discuss important insights for employers as they begin the new calendar year. Topics will include employment law considerations surrounding the COVID-19 vaccine, enforcement priorities for federal agencies, and developments to watch in 2021.
We have had very good feedback from all our clients who have attended these monthly webinars. If you have not yet attended a webinar, I recommend you tune in: Date & Time: Tuesday, January 5th @ 8am PDT, 9am MDT, 10am CDT, 11am EDT
If you had more than 50 full time equivalent employees (FTE) during 2019, the IRS requires that you report whether or not you offered health insurance to your employees for each month of 2020. The 2020 reporting forms 1094-C and 1095-C are due to the IRS by March 1st, 2021. You must deliver a 1095-C to each employee who worked full time in 2021 by March 2nd, 2021.
If your company (and any related companies) did not have over 50 FTE in 2019 no reporting is required unless you were on a self funded medical plan.
If you are not using a payroll vendor, Ease, or another service provider to do the reporting, we recommend you use our tool to track the information and complete the required 1094 and 1095-C forms. The updated 2019 reporting tool is attached to this e-mail.
We recorded a video with step by step instructions on how to use the reporting tool to generate the required 1094 and 1095-C forms. This video explains how to use this tool:
Good news, in addition to extending the filing deadlines, the IRS will also provide 2 other transition relief measures per Notice 2020-76:
• Provide a final extension of good-faith transition relief from penalties related to 2020 information reporting under Sections 6055 and 6056; and
• Provide additional penalty relief related to furnishing 2020 forms to individuals under Section 6055. Section 6055 is reporting for Self Funded plans for groups under 50 employees. Under this relief, employers will only have to provide Form 1095-B to covered individuals upon request. However, the forms still need to be filed with the IRS.
It is very important that you have your tax accountant review your forms prior to submission. Maddock & Associates is not a tax accountant and can not give tax advice or guarantee your filing is accurate or complete.
If you have questions or if there is anything more we can do to help you with the reporting or anything else benefits related, please let us know.
Maddock & Associates has been working hard to keep you updated on the latest information about COVID-19.
I have attached a great document that outlines very useful information and resources to help you in dealing with COVID-19 at your workplace.
Most employers are creating policies to advise employees to not come to work if they are having any flu related symptoms or if they have been in contact with someone who is suspected (or confirmed) of having COVID-19.
For employers wanting to go one step further and roll out daily COVID-19 health self screening/attestations, we have good news! One of our insurance carrier partners, United HealthCare, has partnered with Microsoft to provide an employer workforce COVID-19 screening program called ProtectWell. This service is being made available to employers at no charge for 2020 and 2021. This service is available regardless of your insurance provider, you do not need to be a UHC member.
The ProtectWell system is robust, but it requires a pretty high level of familiarity with smart phone apps and on-line systems to get set up and working for your company. We, at Maddock & Associates, are currently using this system for our own team, but we do not have access to the system to troubleshoot for our clients. Our ability to help with set up and issues is limited. Due to the high level of demand and the fact that this is a free service, ProtectWell is offering this as a self-service program. They have excellent tutorial resources, but very limited live customer service availability.
This service is designed for smart phones, Android or Apple. In January, they will be rolling out a web version that does not require a smart phone to use.
To get started with ProtectWell, go to https://weprotectwell.com and click the “Contact Us” link. You will need to give ProtectWell your information and they will send you an email with links to sign off on their user agreements and links to participate in webinars for training.
About 1 day after you submit the contact us info, you will receive an email to sign the Docusign for the agreements. Make sure to sign both 2020 and 2021 agreements.
1-2 days after you sign the agreements, you will receive an email to get started with implementing the system for your company.
I hope this information is useful. Please let us know if you have any questions or if there is anything more we can do to help.
Attached are the power point slides for the December 1st webinar. The HRCI and SHRM info is also attached. Our next webinar is Tuesday, January 5th at 8:00 am PST. Please keep an eye out for an invitation